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Aegis Firma Feature

Data Map & ROPA for AI Processing

Maintain GDPR Article 30 Records of Processing Activities for every AI system that processes personal data.

Start free — 30 minutes to compliantFrom $79/month

The Problem

Every AI tool that processes personal data requires an entry in your GDPR Article 30 Records of Processing Activities. Most organisations with 10+ AI tools have a ROPA that's months out of date, missing entries, or never created.

How Aegis Firma Solves It

Aegis Firma's Data Map module auto-populates your ROPA from your AI tool inventory: data categories, processing purposes, legal basis, storage locations, cross-border transfers, and retention periods.

How It Works

1

AI inventory drives ROPA

Each AI tool in your inventory creates a ROPA entry candidate for review.

2

Complete ROPA entries

Add legal basis, data categories, and retention period for each AI processing activity.

3

Document cross-border transfers

Flag any AI vendors transferring data outside the EU/UK and document the legal basis.

4

Export ROPA

Export your Article 30 ROPA as PDF or CSV for DPO review or regulator submission.

Key Features

Article 30 ROPA template pre-populated from AI inventory
Data category library for AI processing
Legal basis guidance for common AI use cases
Cross-border transfer documentation
Retention schedule management
PDF/CSV export for DPO review and regulatory submission

Start your compliance programme today

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From $79/month · 169 jurisdictions

Related Use Cases

GDPR Compliance for Small BusinessesAI Vendor Due DiligenceDPIA for AI Systems