AI use policy for your employees

# AI USE POLICY ## Your Company **Version 1.0 | Effective: 9 September 2026** **Industry: [Your industry]** **Applies to:** All employees, contractors, and third-party users with access to Your Company systems --- ## 1. PURPOSE This policy governs the use of artificial intelligence (AI) tools at Your Company. It ensures that AI is used responsibly, ethically, and in compliance with applicable laws including the EU AI Act (Regulation (EU) 2024/1689), GDPR, UK GDPR. --- ## 2. SCOPE This policy applies to all use of AI tools — including generative AI, machine learning systems, and AI-assisted features — for business purposes. It applies regardless of whether the tools are provided by Your Company or used through personal accounts. --- ## 3. APPROVED AI USES The following AI use cases are approved for Your Company employees: - **Content drafting & editing** — ✅ Standard use — apply general guidelines below - **Code generation & review** — ✅ Standard use — apply general guidelines below - **Analytics & forecasting** — 📋 Medium-risk — human review required before use in production ### Approved tools The following AI tools are approved for business use: - ChatGPT / OpenAI - Claude (Anthropic) Any tool not on the approved list requires IT and Legal approval before use. --- ## 4. GENERAL REQUIREMENTS All employees must: a) **Verify outputs** — AI-generated content may contain errors, fabrications ("hallucinations"), or outdated information. Always review and verify b [Enter your email to unlock the full policy…]